UCLA School of Law Human Resources: Payroll

Hours of Operation:

Monday - Friday (closed observed Holidays)

8:00 AM to 5:00 PM

Phone: 310-825-6946

Fax: 310-794-4443

Email: hr@law.ucla.edu 

Items can be mailed to:

UCLA School of Law 

Human Resources Office

1242 Law Bldg.

385 Charles E. Young Drive East, Suite A105

Los Angeles, CA 90095

Timesheets:

The UCLA School of Law Human Resources Office uses the online Time Reporting System (TRS) to report time worked and leave accruals used. To access TRS, employees must log on to https://uctrs.it.ucla.edu/ using their UCLA Log on ID and Password. For bi-weekly/hourly paid employees, timesheets are required to be submitted in order to generate payment. Timesheets that are not submitted by the deadline will be processed with the next payroll processing deadline.

Need a UCLA Log on? Go to https://logon-asm1.logon.ucla.edu/ to create one. Note: You will need your University/Student ID to create this account. If you do not know your University ID, please contact HR@law.ucla.edu. 

W-2s:

UCLA employees may choose to receive their W-2 forms either online or in paper. Online distribution is available on the UCPath Portal. For directions to access your UCPath account, please see the UCPath Portal Access Guide listed in "Additional Forms." Please note, you will need Internet access at the time of set up.

Paper copy distribution is mailed out by January 31st of each year to the address of record as of the middle of January. Undeliverable W-2 forms may not be forwarded by the United States Postal Service; they are usually returned to Payroll Services.​ An electronic copy will become available on UCPath in mid February.

State and Federal law requires UC employees, who are currently excluded from membership in the University of California Retirement Plan (UCRP) and Social Security because of their appointment, to participate in the "Safe Harbor" retirement plan.​

Typically, accounts with a minimum balance of $2000 can choose to keep their money in the plan, rollover taxable monies to IRA or other qualified plan, take monthly distribution or take distribution at will. Accounts that do not reach the minimum will be notified by mail of distribution options.

For more information about UCLA's DCP, please visit Campus Human Resources information page​.

To manage your account, visit Fidelity NetBenfits. To Request a Distribution from DCP, please contact Fidelity Retirement Services by visiting its website at www.mysavingsatwork.com or by telephone at (866) 682-7787.​

There is an error with my paycheck. Whom should I contact?

Please contact the Human Resources Office at hr@law.ucla.edu.

I did not receive my check/payment. What should I do?

Often times we find that there are three main reasons why a check was not issued or received. The first is because the timesheet was not submitted on time. To see if your timesheet was processed and the date it was processed, please log onto TRS and click Review Past Timesheet. Then click the View Workflow Action next to the desired Pay Period. The second is because an employee has signed up for direct deposit and it has not yet gone through. Check with the Human Resources Office to see if there is a paper check available for pick up in the office. The third is because an employee has signed up for direct deposit and it has completed its process early. Please check your bank account to see if there is a deposit. If none of these apply, please contact the Human Resources Office for assistance. 

My paper check was lost (or stolen or damaged or is stale dated). What should I do?

Please contact the Human Resources Office at hr@law.ucla.edu. HR will ask the UCPath Center to issue a stop payment on the check and re-issue the check. This process could take upwards of 7-10 business days. We strongly recommend enrolling in direct deposit through UCPath to avoid any possible payment delays. 

What happens if my timesheet is submitted late?

Late timesheets will be paid out on the next available pay period. If you submit multiple timesheets at one time the total payment will be paid out on one check. Please reference the pay calendar linked on this page to see the next applicable pay period. 

Why are some deductions taken out of every University paycheck I receive and others only on my regular paycheck?

There are two basic types of Payroll deductions. Some of these deductions also have a maximum amount that can be deducted per year or per month. Generally speaking, percent based deductions (such as taxes, FICA, etc.) are deducted from every paycheck and flat dollar deductions (such as parking, credit union, health insurance, etc.) are deducted only from your regularly scheduled paycheck. For deductions that have a maximum (such as FICA), the deduction will automatically stop when the maximum for the year is reached. The deduction will resume on the first payday of the next year.

If you are a bi-weekly paid employee, there are two times a year when flat dollar deductions are not deducted from your paychecks. Since there are normally 26 bi-weekly paydays per year, there are two bi-weekly paydays each year (referred to as deduction holidays) which have no flat dollar deductions taken from paychecks.