When students report their GPAs either verbally or in writing, the GPA may be rounded up only to the second numeral behind the decimal point (nearest hundredth) (i.e., 3.765 may be rounded up to 3.77, but not to 3.8 or 3.9; or 3.699 may be rounded up to a 3.70). As an alternative, students may state the entire GPA or drop one or more of the three numerals behind the decimal (i.e., 3.763 may be reported as 3.76 or 3.7). “Rounding up” means that the third numeral behind the decimal point (nearest thousandth) is a 5, 6, 7, 8 or 9 which, when “rounded” and then dropped from the GPA, makes the second numeral behind the decimal point one number higher than originally calculated. Students may not use numbers beyond the third numeral behind the decimal point of their GPA for rounding or any other purpose.
The School of Law, in accordance with Federal, State and campus rules concerning the privacy of student records, will not disclose information concerning a student's record to a prospective employer unless the student first makes such disclosure. However, the School of Law will respond to requests from prospective employers of students concerning a student's academic record provided the prospective employer first discloses to the Records Office the information given by the student to the prospective employer. For the purposes of this policy, it is immaterial whether the information given by the student to the prospective employer was written, as on a resume, or oral, as during an interview. Similarly, it is immaterial whether the prospective employer's request for information concerning a student's academic record is made orally or in writing, as long as the request specifies what information was given by the student to the prospective employer.
Upon receipt of a request from a prospective employer which complies with this policy, the Records Office will make a reasonable effort to contact a student whose academic record is the subject of a request in order to determine whether the student disclosed the information included in the prospective employer's request. A “reasonable effort” is an email message, a letter or phone call to a student currently on a clerkship or externship, which gives the student one calendar week to contact the Records Office. Depending on a student's response, the Records Office will take one of the following steps:
The Records Office will assist student efforts to disclose accurate information to prospective employers by releasing to students, on request, non-confidential information contained in their own academic file. Information in a student's academic record which is subject to disclosure under this policy includes, but is not limited to, a student's: Score on a Law School Aptitude Test; cumulative law school GPA; grade in one or more specific courses; academic standing and class rank (if any); and honors or awards given in connection with a law school course program.